• justin wong

3 best tools for a virtual assistant

Being a virtual assistant is the ideal job for those who enjoy the freedom of flexible hours and working from home autonomously. However, what keeps you on top of the job will be your organisational and communication skills.

Honed through the fires of trial and error, some have perfected these skills through experience. Those who are unfortunate (or maybe fortunate?) enough to have never been thrown into situations that test their mettle, may find it a little more difficult to gain this hard-earned knowledge.

With that said, the COVID-19 pandemic is a unique situation that might put your skills to the test. Thinking about this, we find that software often helps us bridge the gap.

Hence we recommend these three tools to virtual assistants to help keep work high-quality without stress/pressure/lack of time/etc.

1. Trello

A task management tool available on web and as an app. The interface doesn’t take too much time to get used to as it is easy to learn. Trello allows for collaborative work, so you can keep track of not only your own tasks, but also those of others’ in your team. Definitely eliminates having to send those “are you done yet” communications! It is useful for both personal life and the workplace. You can break down tasks into a series of steps to check off, assign tasks to others, and set reminders. It basically functions as a to-do-list as well as a planner.

You can use Trello for free, though your features are limited compared to the accout of a subscriber (from USD 9.99 per user per month). 

2. Buffer

A social media management tool that is useful for any business looking to build or maintain a strong social media presence (which cannot be overrated in such a digital age). Buffer allows you to link several relevant social media accounts under main accounts (especially useful if you are managing the social media accounts of multiple entities). You can use it to schedule posts across all social media accounts to post at the same time, even accounting for time zones. 

Like Trello, a free account can be made, but the accounts of subscribers come with additional features. A paid account is from USD 15 a month onwards.

3. Slack

Described as a “professional communication tool”, Slack... well... picks up the slack for you. Best for people who work in teams, you can designate channels for communication with different people and different projects. Slack helps you to streamline all of your conversations into one place. Not just text based messages, however. It also allows audio and video calls.

Slack does have a limited access free account, and like Trello and Buffer, offers more features on a subscription basis. You can expect to pay USD 6.67 a month or more.

Although those who are older claim that the digitising of work creates laziness, we like to believe that such tools enrich the working experience.

The ease of stress in a job allows people to have a more meaningful career and better work-life balance while churning out high quality work.
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